Executive Assistant (New York, NY – Hybrid Remote)
LOCATION:
New York Tri-State Area
SUMMARY:
Are you an experienced professional with a passion for the media industry and a knack for organization? Join our dynamic team as the Executive Assistant to the SVP of Ad Sales & Marketing! In this crucial role, you’ll be the right hand to senior management, orchestrating all aspects of ad sales and marketing operations. From coordinating high-profile meetings and events to managing communications and assisting with strategic projects, you’ll play an integral part in driving our success. If you’re looking to make a significant impact while advancing your career, we’d love to meet you!
RESPONSIBILITIES:
Meeting Coordination:
- Schedule meetings and manage calendar invites for the SVP, senior leadership, and the Ad Sales department.
- Organize Teams invitations and ensure all participants have necessary materials.
Communication Management:
- Field incoming calls and respond to emails promptly.
- Interact professionally with staff, clients, and external partners.
- Draft emails and other communications on behalf of the SVP.
Event Management:
- Assist in planning events such as board meetings and company retreats.
- Coordinate logistics, including venue booking, catering arrangements, and entertainment.
Office Supply Management:
- Monitor and manage supply needs for the New York office.
- Coordinate with other offices to ensure consistent supply levels.
Record Keeping:
- Take and distribute meeting minutes accurately.
- Maintain organized filing systems for easy retrieval of information.
Expense Reporting:
- Compile and submit monthly expense reports for the SVP.
- Ensure compliance with company policies and procedures.
Follow-Up Actions:
- Track and implement follow-up actions from meetings and calls.
- Communicate deadlines and reminders to relevant parties.
Administrative Support:
- Prepare reports and presentations as needed.
- Organize travel arrangements for senior staff and clients.
- Assist with project coordination and task management.
KNOWLEDGE/SKILLS/ABILITIES:
- Minimum of 4-6 years of administrative support experience, preferably in ad sales and marketing.
- Proficiency in Microsoft Office Suite (Word, Teams, Outlook, PowerPoint, Excel).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Professional demeanor with the ability to interact effectively at all organizational levels.
- Ability to work independently and take initiative.
- Team player with a strong interest in the media industry.
- Complies with Network and Urban One’s mandatory trainings and adheres to related course deadlines.
- Legally authorized to work in the U.S
EDUCATION AND/OR EXPERIENCE:
Minimum of 4-6 years of administrative support or similar experience, high school diploma or equivalent required. BS/BA degree preferred from an accredited college or university. Internship in related fields and/or prior direct office experiences a plus.
COMPENSATION AND BENEFITS:
Salary Range:Â $60,000 – $75,000/year
Overtime Eligibility: This is a non-exempt position eligible for overtime pay following applicable laws.
Benefits Package: Comprehensive benefits including health insurance, retirement plans, paid time off, and more.
If interested in applying for the Executive Assistant position, please click the “Apply Now” button below and attach your resume to the email pop-up boxÂ
Notice to California Residents of Collection of Personal Information. When you submit an application, we collect the personal information you provide and that you authorize us to collect on your behalf for the purpose of processing and evaluating your application, verifying the accuracy of the information you provide, and communicating with you about your application.
The information we may collect includes:
- personal identifiers like your name, address, and contact information;
- information about your professional abilities, skills, aptitudes, and background (e.g., educational and professional experience, resumes, curricula vitae, writing samples, and information about your skills, training, and applicable licenses, permits, and certifications);
- information about your character, references, and credentials;
- information about your authorization to work for us;
- information obtained from references, educational institutions, and others you have authorized us to contact (including results of background checks you authorize us to perform if you are offered a position); and
- any other information you elect to provide or authorize us to obtain.
We may collect additional information for the purposes of complying with legal obligations, including criminal background and licensure information that may affect your legal ability to work for us and status information required for the monitoring of equal employment opportunity compliance (e.g., race/ethnicity, disability status, and gender).
TV One, LLC. is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability , veteran status, or any other protected classification under applicable federal, state or local law.
